Time tracking · Timesheet approval · Leave
ClockifyNow records your team’s working time, sends each timesheet to the right manager for approval, and keeps leave in the same record. Payroll and client invoices start from approved hours, not from guesses.
Web app · Windows desktop tracker · No card needed
Timesheet · Weekly
Rafiq Karim
Design lead · Week of 12 Oct
Work hours
34h 30m
3h 30m internal time recorded, not counted
01 / The end of the week
If you pay people or bill clients by the hour, that decision is money. Most small teams make it with a tracker, a chat thread and a spreadsheet.
01
Timesheets arrive late, in different formats, through chat and email. Someone spends Friday collecting them.
02
Approval is a thumbs-up in a chat thread. Later, nobody can show who agreed to which hours.
03
Leave lives in a separate spreadsheet. Payroll finds out about it after the numbers are already wrong.
ClockifyNow puts all three in one record, with approval rules that do not bend for anyone.
02 / Approval, live
This sample week runs the same rules as the product. Switch who you are acting as and try to break them.
What Rafiq can do
Try this: Change a row to “Internal” and watch work hours drop. Then submit.
Sample timesheet · Weekly
Rafiq Karim
Design lead · Week of 12 Oct
| Day | Activity type | Time |
|---|---|---|
| Mon | Checkout redesign | 7h 30m |
| Tue | Checkout redesign | 8h 00m |
| Wed | Design review with client | 6h 00m |
| Wed | Team planning | 1h 30m |
| Thu | Prototype handoff | 7h 45m |
| Fri | Bug fixes from QA | 5h 15m |
| Fri | Accessibility training | 2h 00m |
Work hours
34h 30m
3h 30m not billable: recorded, not counted
Audit log
The product records every submit, approval, rejection and reopen, with who did it and when.
03 / What it does
Capture the time, get it approved, account for the days off. Each step uses the output of the one before it.
01 · Capture
02 · Approve
03 · Leave
04 / Who sees what
Access is checked on the server for every request, not just hidden in the menu. Each organization’s data stays inside that organization.
Their own time, nothing else.
Everything an employee has, plus their team.
Leave, without timesheet approval.
The whole organization.
05 / The desktop tracker
Your team should know exactly what is collected before they install anything. Here is the full list.
The tracker runs on Windows. Everyone else uses the web app, and can add time by hand if your admin allows it.
06 / Reports & export
Reports use your organization’s timezone and the same billable rule as the timesheets, so the totals agree with what managers reviewed.
Integrations, honestly
There are no direct payroll or invoicing integrations yet. CSV export works with any of them. If you need a specific connection, tell us which one.
| Report | CSV |
|---|---|
| TimesheetsHours per person by day, week or month. | Exports to CSV |
| ActivitiesEvery time entry with its activity type and billable flag. | Exports to CSV |
| Leave requestsRequests, decisions and dates across the organization. | Exports to CSV |
| DepartmentsHours rolled up per department. | On screen only |
| MembersYour roster with roles, departments and status. | Exports to CSV |
07 / Pricing
Start with your own team. No card, no trial clock.
$0
Up to 3 people in one organization
Talk to us.
We set up larger teams directly. Tell us how many people you have and how you run timesheets today. We reply by email.
Email us about your team08 / Questions
More on the FAQ page, or write to hello@clockifynow.com.
Yes, for organizations of up to 3 people. No card is needed to start. When you want to invite more people, you will be asked to move to a paid plan.
Active minutes in each time slot, a count of keyboard and mouse actions, and the activity type and memo the person chose. If your organization turns screenshots on, it also takes screenshots at the interval an admin sets, from every 1 to every 60 minutes.
No. ClockifyNow does not record app names, window titles or web addresses. Keyboard activity is stored as a number of key presses, never as the text that was typed.
The web app works in any modern browser. The desktop tracker is available for Windows. There are no Mac, Linux or mobile apps yet; people on those systems can add time by hand if your admin allows it.
No. Nobody can approve their own timesheet or leave request, including organization admins. Managers can only approve people in their reporting line. The admin dashboard warns you when fewer than two people can approve.
The reviewer has to write a reason. The person sees it, corrects the period and submits it again. The rejection, the reason and the new submission are all recorded.
Create your organization, invite up to 2 more people, and run your first approval this week.
